It goes without saying that we’re currently in a poor state in the world. Even those who don’t watch TV and don’t receive newspaper and don’t access the internet know; it’s hard not to when it effects almost every single thing around you.
Companies are struggling and going out of business altogether in some cases, even some of the titans that we thought would always be around have proved that they aren’t susceptible to cutbacks and a lack of public spending. It’s kind of one of those situations for businesses and consumers alike that seems that we’re walking down a tunnel with seemingly no end, but things inevitably seem that way when things are going badly.
What we need to try to escape this pit is innovation. Many could argue that innovation costs and in a time when every penny counts, that’s wishful thinking. However great innovation and modernising and streamlining a business doesn’t have to cost the earth. For example, one area where a lot of businesses tend to ignore is their admin departments and other areas where there is a lot of paperwork to deal with. Think about it; these days there is so much time wasted on the use and searching for paper and documents that are needed at any one moment. Plus documents can become lost of misplaced by other members of staff making life harder and more time wasted in finding a little information.
So how can this area be streamlined? Two words; document scanning. Document scanning is one of the most overlooked services in business today as it offers so much for businesses, costs very little to get into place and can save on so many levels in both the long and the short term.
Ok, so it sounds a little simplistic but what it offers isn’t. Getting all of your documents scanned has multiple benefits in both time and space saving, as well as improving efficiency. The other great thing about document scanning is that, depending on the quantity that you have, it can cost as little as a penny per sheet to have them scanned and indexed. Indexing is, to put it simply, naming the file with relevant date, whether this be a client name, a reference number, or anything else that is on the sheet that you would deem relevant when searching for that particular document.
It’s also possible to get your documents making completely text-searchable thanks to OCR scanning technology, which would therefore enable you to search entire documents looking for particular references, which is very useful for extensive searching and for collecting all documents relating to a particular client or reference.
There are other smaller benefits that help add up the savings. If you become technically paperless, you would no longer rely on paper as much and could therefore spend a lot less on paper and printing supplies such as ink and printers themselves. It may sound minimal but it all adds up when you think about every aspect that document scanning offers.